| It does not matter the size of the conference or | | | | out of town to go to a conference they will also |
| where it is, travel agents can be a major help in | | | | have transportation needs so they can get to and |
| their planning. Travel agents can be especially | | | | from the conference itself. They can also help |
| helpful if it is an international conference. Travel | | | | with such things as arranging for car rentals and |
| agents can have knowledge of the area as well | | | | taxi services to and from the conference. Travel |
| as such things as transportation, accommodations, | | | | agents can also find accommodations that are |
| and hospitality issues. One of the main hassles | | | | closest to the conference site. If a travel agent is |
| when planning a conference is taking care of the | | | | working with one group of people there is also a |
| needs of the people attending. It doesn't matter if | | | | better chance that they will be staying in one |
| it is a press release, convention, training seminar, | | | | location, or, at least, close to each other. This is a |
| or product launch, travel agents can take care of | | | | crucial aspect of a conference if many people |
| many of the needs of the attendees so that the | | | | from one organization or company are in |
| people attending or the people running the | | | | attendance. |
| conferences do not have to worry about those | | | | While travel agents can be used for many types |
| details. The larger the conference the more travel | | | | of conferences one of the most important ways |
| agents can be of service. | | | | in which they can be used is for companies that |
| One of the main ways that travel agents can help | | | | need to have many employees in attendance. For |
| with conferences is with transportation and travel | | | | example, if the company is having a training |
| needs. Many times if the conference is | | | | seminar for hundreds of employees their main |
| international the people attending the conference | | | | goal is to make sure that the seminar runs |
| will need a way to get there. Travel agents can | | | | smoothly. The company needs to find a |
| help with flight, train or bus information as well as | | | | conference site and deal with the information that |
| procuring tickets. The larger the group travelling to | | | | will be presented at a seminar. If the company |
| a conference the more travel agents can be used | | | | uses travel agents there is a huge amount of |
| and many times they can also get better deals. | | | | time and resources that can be saved that can |
| Travel agents are in direct contact with airlines, | | | | be used in areas of more importance. Any time |
| train lines, and bus services so they can find out if | | | | that the company needs to take care of the |
| there is space available as well as the best price | | | | travel needs of the people in attendance travel |
| for the ticket. They can also contact charter | | | | agents should be used. |
| services, as it may be cheaper to travel this way | | | | Travel agents can also be of service when dealing |
| for larger groups. Another advantage of using | | | | with hospitality issues as well. If the conference |
| travel agents is that they can be available to | | | | runs more than one day they can find out |
| coordinate travel times so that it can be easier, | | | | information such as where to eat and what there |
| once the people arrive, that they do so around | | | | is to do in the area that people are travelling to. If |
| the same time making it easier to either get to | | | | the people that attend the conference do |
| accommodations or to the conference itself. | | | | everything for themselves they will not be as |
| Another beneficial aspect when using travel | | | | informed, as if a travel agents took care of them. |
| agents when dealing with conferences are | | | | Travel agents can find restaurants, make |
| accommodation issues. Much like travel issues the | | | | reservations, book lunches, and rent out halls, just |
| travel agent can have direct contact with hotels | | | | to name a few things they can do. |
| and inns as they can find accommodations for | | | | The hassles that can arise when travelling to |
| people that are travelling to the conference. Also | | | | conventions can be great for the people travelling |
| much like travel they may be able to find better | | | | to them and the people running them. By using |
| rates than if the people travelling to the | | | | travel agents many of those hassles are taken |
| conference booked accommodations themselves. | | | | care of. When dealing with conferences, especially |
| One thing that travel agents have as well are | | | | international ones and ones where many people |
| information about package deals, which can save | | | | will be in attendance, the things that travel agents |
| people, or a company, a lot of money as travel, | | | | can take care can be invaluable to both the |
| accommodation, and transportation services can | | | | company and/or the traveller. |
| all be packaged in one deal. When people travel | | | | |